This organization case sets out how the e-Saman project will address current business problems, the benefits of the project, and alternative from the project. The business enterprise case also discusses thorough project goals, project’s PORT and option options.
you Problem or Opportunity
At the moment, when learners are summoned by the auxiliary police, they need to come to auxiliary law enforcement headquarters to check the position and pay their summons. In the event that students do not know that they are getting summoned, the summons could deferred and students need to pay ahead of graduate to obtain the qualification.
In order to efficiently manage subpoena in auxiliary police headquarters and reduce time-consuming, auxiliary law enforcement headquarters need to move to a web-based app as outlined in this business case for the e-Saman project. By doing so, it will easier to learners to check and pay their summons and auxiliary police can manage all summons payment efficiently.
two Organization’s Objective and Technique
Auxiliary authorities UiTM ‘s goals happen to be:
1 . Secureness policy makers in all UiTM campus.
2 . Putting into action security controls in a systematic and ongoing. 3. Implement laws and regulations on the safety of the university community in a advisable and aggressive. 4. Providing security services affairs in an useful and successfully 5. Manage the additional police head office to be the specialist security, ethics and liability
1 . three or more. Project’s Measurable Organizational Worth
1 . To tell the student about the order, writ, directive,subpoena that they got.
2 . College student can pay online without must travel to the additional police stop.
3. To boost the productivity in controlling payment of the summons.
5. To inform the student about the latest news or perhaps announcement such as discount price offer.
1 . 4. Alternative or Option Analyzed
To build up an online system where:
i. Students can easily check whether or not they got a summon or perhaps not. 2. Students will pay the invite through on-line using this program. iii. College students can get the information about the UiTM guidelines. iv. Pupils can get the most recent news coming from UiTM. sixth is v. The e-Saman system is also provides an announcement. vi. The e-Saman program contains the rules and guidelines for students. vii. Students can know who have the official on credited.
1 . five. Alternative Justification
Recommended alternative is to develop an online system where scholar can check and pay invoice online because:
i. The only place that student can easily check the order, writ, directive,subpoena is at the police station. 2. Technology evolvement. In the new technology era, people nowadays are not able to leave without needing the internet. It is therefore practical to use online program especially to student. iii. Time consuming intended for student to visit pay manually.
2 . Intro
2 . 1 . Background
Corporation
The history of Security Division was initially made its debut in 1974 the moment MARA College or university of Technology was completely established. Just before that, the safety control to get the MARA University of Technology was entirely taken care of by the Secure Security Business at the Sarana Othman, Petaling Jaya. The key purpose of the introduction of this section is to get some responsibility that concerning of the reliability, peaceful frightening and matters that relating to the Company and the name of start. The duties of this section are to put in force rules and regulations to get UiTM is one of the “Executive Function and status are given to get ensuring UiTM image as a whole and the efficiency and efficiency of towards campus world do not affecting at all. Generally, function of this unit happen to be been split up into several group according sort of tasks just like logistic and administration split, operation, particular tasks and discipline. These of jobs are which include: –
¢ Security Control ¢ Targeted traffic Control ¢ Controlling the staffs and learners discipline ¢ To avoid flames fighting ¢ Investigation ¢ Logistic and Administration ¢ Training
Secureness Department was upgraded to UiTM Additional Police upon 18 Apr 2011. Initially of the institution of UiTM Auxiliary Police, it’s have been known as UiTM Help Protection Unit later upgraded to the Security Department. Administrative structure varies according to the current development of universities either placed under the supervision in the Office in the Director, Office of the Registrar and the Office of the Chancellery.
Beginning September 1, 2011, the Supervision of Additional Police is definitely put within the Vice-Chancellor and known named UiTM Additional Police Head office. For condition campuses, they were placed under the administration of the Campus Rector and referred to as Office of Auxiliary Law enforcement. Function and role of Auxiliary Authorities still precisely the same but the opportunity of duties and jurisdiction has been widened to have authorities powers.
System
e-Saman is known as a system of built-in programs designed to make it easier to get a user to find information within a convenient approach and become a vital to our your life rather than Manual System. For the proposed, the development of e-Saman for Security Office of UiTM is being build up to determine the staff acceptance standard of the e-Saman system as well as develop a solution replacing the present conventional system with a web-affiliated computerized program. Mainly, this kind of project suggested to make info management more organized and effectives. The e-Saman is the new idea of system administration where the complete organized summons will be closely watched by on the web system. This new concept of system management is going to helped the safety Department of UiTM to manage the students invite so that it will be more effective and efficient. Workers of Security Department of UiTM can simply updating and checking pupils summons. Besides that, they will storing and retrieve the summons’s records. For the students, they can pay online without have to go for the auxiliary authorities station.
2 . 2 . Current Situation
The present situation that occurs in UiTM Auxiliary Law enforcement is the business is still using the manual program in controlling the student’s summons. The scholars have to go to my workplace of UiTM Auxiliary Police to pay for the summons. Besides that, their very own staffs must also find the summons’s information by personally that spend a lot of time.
2 . 3. Description of Difficulty or Prospect
UiTM Auxiliary Police happens to be using the manual system in handling the student’s summons. Thus, the application of the current product is less effectives where the employee in the office has to recheck the students subpoena manually. In respect to Florida security officer of UiTM Auxiliary Authorities, their employees have to spend a lot of time to recheck 1000s of students’ summonses. This situation, entails high costs in paying staffs’ overtime-working hours. Besides that, it creates difficulties to the staff during the university’s convocation time of year. Almost thousands of summonses need to be rechecking and after that, they need to send sees to student directly to all their permanent talk about. Because of that reason, this task is recommended to ensure all of the problems associated with students call can be fixed and not directly can help the UiTM by gearing the processes for the computerized system.
2 . some. Project’s Measurable Organizational Benefit (zie buat ni salah, tapi hok betol tu jat make an effort tengok pada buku, rato bagi instruction untuk buat yang ni)
The development of this system gives a wide range of benefits both equally for the safety Department UiTM itself and the students. They are really:
¢ The safety Department alone can increase the effectiveness of storing and retrieve data. ¢ Almost all students in the Faculty info Technology and Quantitative Technology can easily to check on their summons without having to arrive to Protection Centre. ¢ Reduce time for you to get the scholar summons position. ¢ Students are easy to get through the Net. Students have the ability to interactively search for keywords to retrieve content and examining their summons. ¢ Staff of Reliability Department may easily updating and checking pupils summons. ¢ The entire students’ summonses will be stored at the vulnerable place. Its safer if compare to conventional program.
2 . five. Project’s Measurable Organizational Value Supporting Details (ini pon samo)
Grab a higher way of measuring success, an info technology project can be on time and inside budget, yet that doesn’t indicate it will be powerful. The real way of measuring success may be the value the fact that project provides to the business. A project MOV must be decided. All job stakeholders should certainly agree after the MOV of a task before the job starts. This kind of requirement comes with making business stakeholders along with technology stakeholders, such as analysts and builders; agree to the MOV before a project commences as a after measurement of project success.
This is a hard task as it is in one group of stakeholders’ fascination to make the PORT high although it is in the interest of the technology stakeholders for making it low. This is especially difficult as it benefits the business side to trick or make use of the lack of organization acumen from the technology side and requires the technologist to allow them to be judges of something that they neither understand nor ultimately control.
Verifiability of the MOV is the key. Since the project’s MOV is usually measurable by definition it must then end up being verifiable. After the project is over the MOV is to be validated to determine in case the project was successful or if it was not.
2 . 6. Objectives of Business Circumstance
¢ How come a project must be undertaken? ¢ Identifying a problem to be resolved or a chance to be attacked ¢ Rendering recommend solutions and strategies of actions and the benefits of performing them. ¢ Adequately and competently request solutions and explain why they are really needed to be able to succeed, along with describe the likely rewards, primarily in increased earnings or decreased losses.
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