IMPORTANCE OF EFFECTIVE CONNECTION In this age of competition conversation is the leading problem in the management. Competition, complex methods of production, large scale operations and specialisation in production functions have increased the importance of communication. Without effectivecommunication a manager cannot perform his duties well.
Communication is as essential to business as blood is to the human body. Success in the communication program affects the successof organization. The following points will prove its importance in corporate: 1 .
Smooth Working of a Business Firm Communication is necessary intended for the powerful smooth and unrestricted functioning of anenterprise. All efficiency interaction is dependent upon working of an enterprise. Most organisationalinteraction depends upon communication. The manager co-ordinates the human as well as the physicalelements associated with an organisation into an efficient and working unit that accomplishes common aims. Beit a task of buy or deal or creation or fund it is the technique of communication thatmakes cooperative action possible.
The internal and external communication process of anorganisation decides the various activities to be done and various objectives to be achieved. “Communication is standard to an organisation’s existence from birth of the organisation through itscontinuing lifestyle when interaction stops, organised activity ceases to are present. ” installment payments on your Basis of Bureaucratic Function Communication plays an important role in discharging the various functions of management. No function of managing is possible with no communication procedure.
Itsimportance in performing the many functions is definitely as follows: my spouse and i. Planning: Preparing the most important among the functions of management, requiresextensive communication among the list of executives plus the other personnel. Communication isimportant in doing a designed programme and after that controlling the actions of the personnel with the help of reviews information. ii. Organisation: Organisation is the second important function of management whichdecides the various activities of an organisation, divides them into workable units, delegates authority to do the.
For this purpose, communication is important becausedifferent people, departments and group arrive to know their powers and jurisdiction onlythrough an effective means of communication. iii. Direction and Leadership: Course and successful leadership needs an efficient systemof communication within an organisation. An effective leader can direct or business lead his subordinatesonly when an effective system of interaction is present. That brings both the leader andthe subordinates in close connection with each other and removes misunderstanding in the event any. iv. Motivation An efficient system of connection enables supervision to change theattitude of the subordinates and to motivate, influence and satisfy them. Most of theconflicts in business are not basic tend to be caused by misinterpreted motives and ignoranceof specifics. Proper and timely interaction between the interested parties, decreases the points of friction and minimises those that inevitably come up. v. Co-ordination: The present day big organisations, designed on the basis of specialisationand division of work are constituted of a large number of people.
In order to obtain thedesired target, it is very essential to co-ordinate the efforts of labour engaged in thevarious activities of production and the organisation. Co-ordination requires mutualunderstanding about the organisational goals and the mode of their accomplishment, andthe interrelationship between the works getting performed by various persons. vi. Control: Communication helps with controlling the activities of the persons departmentand groupings. The facts criteria and details are communicated to the concerned partiesand they execute their individual obligations based on the standards established in the plan.. Maximum Creation at Minimum Cost Every organisation is aimed at getting the maximum output at least cost as well as for this purpose it takes an effective external and internal communication system. In the external field, and efficient communication system helps in improving public opinion having contacts withgovernment departments and getting market information to be able to achieve the primary goals. 5. Prompt Decision and its Execution In order to make prompt decisions, truth collecting method is necessary. Information must be received before any kind of meaningful decision and for this kind of purpose communication is a primaryrequirement.
Again to implement the decision effectively its communication to subordinatesconcerned is vital. Thus, decision-making and its implementation require and effective systemof communication. five. Building Human being Relations Gentleman is the most active and successful factor of production and good man relations happen to be the basis of cooperation and industrial peace that requires good working conditions and work-environment. As we have discussed earlier communication is a two-way traffic which helps promote cooperation and mutual understanding between the two lovers of an organisation.
Efficient downward communication helps the management to tell the subordinates what theorganisation wants and just how it can be performed. On the other hand upward communication helpsthe workers in putting their grievances and suggestions and reactions to the policies, ahead of themanagement. 6. Job-satisfaction and Good Morale Spirits is the human being element that motivates a person to operate the right nature. Goodcommunication removes the possibility of misunderstanding among the parties concerned. Workersknow what they have to do and exactly how it creates a sense of cooperation most notable.
It increases themorale from the workers and worker will have job pleasure. 7. Eliminates Illusion While passing through numerous stages information may be altered by interested partiesand a large number of create false impression and misunderstanding among people. Illusion is the great opponent of communication. An efficient system of communication aims at removing illusions andmisunderstanding by conversing facts and figures. almost eight. Contacts with External Parties Communication is essential not only for the internal managing of the enterprise but italso helps connections with the outside world.
Exposure to outside firms such as clients, associations, other manufacturers, marketers, suppliers, trade unions, research councils andinstitutions, etc . are necessary intended for furthering the interests from the organisation. It increases thegoodwill of the firm and helps in creating a good public attitude towards the business. Steps to Make Conversation Effective In order to remove barriers to interaction an open door communication coverage should be prepared and and then managers in any way levels.
The superiors in the organisation must createand ambiance of confidence and trust in the business so that the reliability gap may well benarrowed straight down. Major efforts in this course are: 1 ) Two-way conversation The organisation’s communication policy should provide for a two-way traffic incommunication up wards and down. It provides two brains closer and improves understanding between the two functions the fernsehsender and the device. A sound feedback system should be introducedin the business so that distortion in and filtering of messages needs to be avoided.
There should be zero communication gap. 2 . Conditioning Communication Network The connection network needs to be strengthened for making communication effective. For this purpose the procedure of communication should be simplified, layers in downwardcommunication should be decreased to the lowest possible. Decentralisation and abordnung of authority should be encouraged to make information communication more efficient, throughfrequent meetings, conferences and on time dissemination details to the subordinates. 3. Promoting Participative Approach